When we create new accounts, the instructions often warn us to make up a strong password and not to share it with anyone. But in real life, it is very difficult to follow these rules, because every employee of an organization may have a moment when he has to share his password with a colleague, and what is interesting is that this is a common case at least in small business. We are taking a huge risk by sharing our passwords, and in this article, we will tell you how to share your password in the safest way possible.
Why is it so important to pass on passwords?
Of course, we know lots of ways to tell someone your password. For example, writing it down on a piece of paper and leaving it at the office, putting it in a document, sending it by email or through a social networking site. But all these methods are not secure and when you use them you must remember that you are putting the entire business organization and its confidential data at risk.
Stolen passwords lead to data leaks in 80% of cases, as attackers on behalf of employees can get easy access to a lot of company information. What is also wrong is to set one password on all your accounts or to set a too easy-to-guess password.
Hackers often use phishing scams to steal your password under the guise of trustworthy sources. As you can see, there are many ways to steal your password, and if you share them with untrustworthy sources you will just make it easier for cybercriminals to do their job.
How can I securely share corporate passwords?
If you don’t know how to securely share passwords the best thing your company can do to take care of the security of its passwords is to use password management software for enterprise passwords. The best ones are:
These programs make the job of managing employee credentials for your entire company much easier, and generate random, complex, and secure passwords while storing them in a secure, encrypted password location. They can just as easily be retrieved from there if you need them.
If you have a situation where your colleagues need to exchange passwords with each other, these solutions allow you to do so quickly and securely, allowing administrators to control the password transfer process with special control tools that prevent passwords from being sent outside the organization.
Administrators can also grant other users access rights to certain accounts so that you can only share your password with the right people. Users can specify security levels for the passwords they share, allowing only viewable passwords, for instance, or allowing them to be used only once for logging into an account.
Also with these programs, administrators can create entire user groups to securely share passwords between departments within a company. Also, the features of these programs help to track user activity and see who accessed what password.
How do you find the right password manager for your business?
When choosing your ideal password sharing solution, you should consider the following features:
- Easy use is very important because a too cluttered interface can lead to a bigger problem. A human error can confuse and even compromise the security
- Supervisor policy – it is important to remember that if the program is too complicated then people will not use it, so the supervisor should feel comfortable using the program functions
- Secure architecture -the program should use encryption methods as well as password managers to successfully protect your passwords